Ledger 01 · IT Asset Operations · India 2026
Every laptop,accounted for.
NXTBY is an asset operations ledger for IT teams that move hardware in and out of clients every week. Procurement, deploys, repairs, returns, billing — one timeline, one truth, fully auditable.
// Currently tracking 61 units across 3 clients · public beta
- STATUS
- IN STOCK · WORKING
- SERIAL
- NX-2604-1187
- MODEL
- MACBOOK PRO 14 · M3
- COST BASIS
- ₹ 1,14,000
- WARRANTY
- 21 mo · ACTIVE
- CLIENT
- —
- LIFECYCLE
- PROCURE → STOCK
- LAST EVENT
- 08 APR 2026 · 14:22 IST
- 08 APR · 14:22STK
Moved to rack B-12
admin@nxtby
- 07 APR · 09:14PROC
Serial verified against invoice
ops@nxtby
- 06 APR · 16:40PROC
Invoice INV-2041 attached
finance@nxtby
// Editorial 01
On the cost of
forgotten hardware.
Spreadsheets fork. Laptops vanish between Slack threads. Deposits get refunded by accident because nobody could find whether the unit was ever returned. Audits become archaeology — a Friday afternoon spent reconstructing a year of trust from screenshots and WhatsApp.
None of this is anyone’s fault. The work moves faster than the file. The problem isn’t discipline; it’s that there was never a single ledger that watched every machine from the day it landed in the warehouse to the day it was sold for parts.
NXTBY is that ledger. Quiet, slow, exact. It does not nag. It does not gamify. It just remembers — every serial, every handover, every rupee — so the team can stop guessing and start closing months on time.
// The ledger was the missing primitive.
// The ledger in action
One screen. Every answer.
// Movement 02 · The lifecycle
Six movements,
one ledger.
Every asset travels the same six stages, in order. The moment a unit moves, NXTBY records it — who, when, why, what changed. Reverse the timeline at any point.
Procure
Acquired & catalogued. Serial, model, cost, warranty — all logged at the door.
Stock
In the warehouse, tested, ready. Photographed, tagged, available.
Deploy
Assigned to a client. Shipment date, monthly rate, deposit captured.
Operate
On rent. Issues, repairs, and SLA timers tick against the unit.
Return
Back to office. Condition logged, deposit reconciled, billing closes.
Retire
Ready to sell, sold, or disposed. Final value posted to the books.
// Specification 03
The numbers, today.
Sample data · 2026 · Public beta workspace
| Indicator | Value | Unit | Delta |
|---|---|---|---|
| Active assets | 61 | units | +12 / mo |
| Deployed to clients | 22 | units | 36% util |
| Avg. time to deploy | 2.4 | days | −0.7 d |
| Repair turnaround | 5.1 | days | on-track |
| Open issues | 4 | tickets | 0 critical |
| Monthly recurring revenue | ₹4.18L | INR | +8% MoM |
// Sample workspace · Replace with your own once you sign in.
// Movement 04 · Modules
Six rooms,
one house.
NXTBY ships as six tightly-coupled modules. Each one stands on its own; together they close the loop from procurement to retirement.
Inventory
Every serial, every spec, every photo. The single source of truth for what you own.
Assignments
Deploy, transfer, return. Each handover is a timestamped record on the asset.
Repairs
Send to vendor, track turnaround, log cost. SLA timers fire before things slip.
Billing
Monthly invoices generated from the live deploy state. No spreadsheet, no drift.
Audit Log
Who did what, when, and from where. Reverse the timeline at any point.
Reports
Sales recovery, fleet aging, vendor performance. Numbers a finance lead can sign.
// Movement 05 · Built for
Four people,
one source of truth.
Operations.
Knows where every laptop is at 2 a.m. on a Sunday. Closes returns the same day they arrive.
Reads
ASSETS · ASSIGNMENTS · REPAIRS · ISSUES
Finance.
Generates monthly invoices from the live deploy state. Books reconcile themselves.
Reads
BILLING · REPORTS · SALES
Admin.
Owns the org. Adds users, sets roles, watches the audit log. One pane, full control.
Reads
USERS · SETTINGS · ACTIVITY
Manager.
Reads the dashboard once a week and trusts the numbers. Drills in only when something moves.
Reads
DASHBOARD · INSIGHTS · SLA
// PUBLIC BETA · INDIA · 2026
Open the ledger.
Sign in and start with your real fleet. Imports take minutes, not weeks. Audit-ready from the first deploy.
Free during beta · No credit card · CSV import in 2 minutes